Administrative Service - Central Invoice Group

The Administrative Service unit is an internal service unit that works in several different areas.

Within the unit is the Central Invoice Group, CFG, which works with the municipality's e-commerce system and the municipality's invoicing and debt collection management.

The municipality is currently in the process of building our purchasing/order and invoicing management system. In this process, we need to bring in expertise to meet the needs of the future.

Job Responsibilities

The job responsibilities include administration of the municipality's e-commerce system for purchasing and ordering, Proceedo, along with associated invoicing management. You will work on developing and building up the e-commerce system Proceedo, monitoring and implementing maintenance and upgrade needs of our systems.

You will create and conduct training sessions, both digital and physical.

Part of the job is to support the line with daily tasks such as:

• staffing our daily support for users/customers via phone, video, or physical meetings.
• handling payments in the financial system RoR,
• setting up suppliers and customers with associated changes, controls, and blocks.
• some mail handling of contracts, invoices, reminders, claims, etc.
• handling of disbursements electronically and manually, correcting erroneous invoices, sending reminders and claims.

Qualifications

Previous experience working with e-commerce or equivalent is an advantage.

You have previously worked with case management systems, and experience with Easit is considered an advantage. Furthermore, it is desirable that you have knowledge of invoicing and invoicing routines as well as training and/or experience in debt collection management.

You have very good computer skills and possess knowledge in Microsoft Office365 with associated systems such as Teams, Excel, Word. Good financial knowledge is an advantage.

We are looking for a person who is used to working with several administrative systems simultaneously, has a good ability to lead and prioritize together in a group.

We are looking for someone who is comfortable creating training and educating others digitally or physically in our new working methods in e-commerce.

As a person, you are a problem solver who enjoys working with development and change. You are structured and organized. You have a good ability to foresee risks and consequences. You are confident in educating others in a pedagogical manner and have a good ability to express yourself in speech and writing. You have a positive and solution-oriented approach to work.

The position is a special fixed-term employment at full-time 100% from 2026-02-01 to 2026-12-31. Employment may start earlier or later depending on the circumstances.

Selection and interviews may take place on an ongoing basis, so do not hesitate to submit your application today.

Attach your CV and cover letter with your application.

In the consulting and service administration, we provide support and services to the administrations within our areas of property, operations and service, food, IT, and administrative support services.

We welcome language skills in Finnish and/or any of the Sámi varieties as Örnsköldsvik Municipality is part of both Finnish and Sámi administrative areas.

In our municipality, a number of positions are placed in security class, so a security review may take place. These positions require Swedish citizenship.

In this recruitment, we have made our choices of advertising channels and kindly decline contact from recruitment companies or ad sellers.